AI Programs – Feature Comparison

Summary

A side-by-side comparison of a few of UWGB's current AI offerings, focusing on model access, file support, integrations, compliance, and licensing costs.

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Overview

This article provides a comparison of AI tools available at UW-Green Bay: ChatGPT Business, Microsoft 365 Copilot, Microsoft 365 Copilot Chat, and Microsoft Copilot Studio (Power Platform). It highlights core differences in model access, context size, integration, features, compliance, and pricing.

Note: Microsoft 365 Copilot Chat is currently available to all UW-Green Bay accounts at office.com/chat. If you would like to request a license for Microsoft 365 Copilot or ChatGPT Business, please complete the AI License Request form. Students are not eligible for paid licenses.

Important: Any AI tool not approved by GBIT / UWGB (ex: ChatGPT Personal, Gemini Personal, Claude Personal) must not be used with university data or in the conduct of university work.

Date of comparison: 2/4/2026

Feature Comparison

Feature ChatGPT Business Microsoft 365 Copilot (Edu) Microsoft 365 Copilot Chat (Edu) Microsoft Copilot Studio (Power Platform)
Primary models Unlimited GPT-5 and “generous access to advanced models” GPT-5 based (custom post-training and setup) Same as Microsoft 365 Copilot Builds on Azure OpenAI Service (multiple models)
Context window (tokens) 32k for non-reasoning models; 196k for reasoning models Varies; ~128k Same as Microsoft 365 Copilot ~128k; may be constrained by connector limits and conversation design
File uploads in chat Supported Same as ChatGPT Business Same as ChatGPT Business Same as ChatGPT Business
Office/M365 integration Via connectors (SharePoint, OneDrive, Drive, URL, etc.); no in-app ribbons Deep native integration in Word, Excel, PowerPoint, Outlook, Teams (meeting notes and summaries); in-app ribbons No integration or in-app ribbons Deep integration with Power Platform (Power Apps, Automate, Dataverse) and SharePoint
Custom AI creation Full GPT Builder Advanced Copilot Studio agent builder Limited Copilot Studio agent builder (restricted knowledge sources/connectors) Full Copilot Studio agent builder with connectors, triggers, tools, and multi-channel publishing
Sign-in method UW–Green Bay Account (SSO) Same as ChatGPT Business Same as ChatGPT Business Can publish to multiple channels. Agents can be made public (no authentication) or private (SSO)
Best for General purpose AI usage. Overall recommended tool General purpose AI usage with excellent office integration General purpose AI usage Custom agents to be deployed on a website

Cost Comparison

Plan ChatGPT Business Microsoft 365 Copilot Microsoft 365 Copilot Chat Microsoft Copilot Studio (Power Platform)
Up-front commitment None Same as ChatGPT Business Same as ChatGPT Business None (Pay-As-You-Go) OR Pre-Paid Copilot Credits
Cost $30/user/month $18/user/month $0 (included with Microsoft 365)

Pay-as-you-go:

  • $0.01 per Copilot Credit

Copilot Credit packs:

  • Monthly – Microsoft Copilot Studio License (Copilot Credit capacity pack): $200 per capacity pack (25k Copilot Credits)/month. Unused credits do not roll over to the next month. 
  • Yearly – Copilot Credit Pre-Purchase Plan (P3): Tier based (higher tier = higher discount).  $1 = 1 Copilot Credit Commit Unit (CCCU) = 100 Copilot Credits. Tier 1 = $2,850 = 3,000 CCCUs = 300,000 Copilot Credits. Unused credits do not roll over to the next year.
  • Yearly – Microsoft Agent Pre-Purchase Plan (P3): Tier based (higher tier = higher discount). $1 = 1 Agent Commit Unit (ACU) = 100 Copilot Credits. Credits are usable across the Copilot Studio and Microsoft Foundry agentic services. Tier 1 = $19,000 = 20,000 ACUs = 2,000,000 Copilot Credits. Unused credits do not roll over to the next year.

Copilot Credit consumption won’t be counted against the pay-as-you-go meter until capacity packs have been exhausted.

Microsoft 365 Copilot Licensing:

  • Usage of Microsoft Copilot Studio agents and the Microsoft Copilot Studio tools/features invoked by the said agents are included in the Microsoft 365 Copilot license when the agent is deployed to a Microsoft channel (ex: Teams, Office.com/chat, or SharePoint).
Notes ChatGPT Credits are available for purchase to expand access to the advanced models. Paid upgrade from M365 Copilot Chat Included baseline with Microsoft 365 license Best for enterprise-grade agent creation; requires Power Platform admin oversight. To request a Copilot Studio Agent, reach out to the GBIT Service Desk.

Compliance and Data Protections

Compliance Area ChatGPT Business Microsoft 365 Copilot Microsoft 365 Copilot Chat Microsoft Copilot Studio (Power Platform)
Data protection No training on user prompts or responses Same at ChatGPT Business Same at ChatGPT Business Same at ChatGPT Business
FERPA / HIPAA Compliance Vendor supports FERPA/HIPAA frameworks, but UW-Green Bay has not certified this tool. Do not enter regulated data. Reviewed and approved by UW–System Legal for FERPA and HIPAA compliance. Learn more here: Using Generative AI with FERPA- and HIPAA-Protected Data Same at ChatGPT Business

 Same at ChatGPT Business

Note: This comparison is based on information available as of 2/4/2026. Specific features and compliance details should be verified directly with the vendor prior to implementation.

Learn More & Sources:

Request a license: AI License Request

ChatGPT:

Microsoft Copilot

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Article ID: 4851
Created
Mon 9/8/25 9:33 AM
Modified
Fri 2/13/26 2:49 PM
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A side-by-side comparison of a few of UWGB's current AI offerings, focusing on model access, file support, integrations, compliance, and licensing costs.