Before You Begin
You can share your Exchange calendar in Outlook. When you share your calendar with someone, that person can open your calendar and view it. You can also give permission to create and edit events.
The instructions below explain how to share your Exchange calendar and grant basic permissions to view calendar events. When you share your calendar, you can decide what level of calendar details you want to allow others to see. The people with whom you share your calendar will not have permissions to create or edit events on your calendar.
Sharing Your Calendar
To share your calendar in Outlook, do the following:
1. Open Outlook
2. Select Calendar to display calendars
3. Select Calendar Permission on the ribbon bar.
4. Select the Add... button, and enter the last name of the person with whom you'd like to share your calendar
1. Select the person's name from the list and click the Add -> button, then click "OK"Repeat this step to add additional people
2. Select OK
What permissions do people have to your calendar?
| Can view when I'm busy |
Shows the times of items on your calendar and no other details |
| Can view titles and locations |
Shows the time, subject, and location |
| Can view all details |
Shows the time, subject, location, and other details of all items |
| Can Edit |
Can edit your calendar as well as view all details of calendar items |
| Delegate (only see when setting up new sharing permissions in OWA) |
Can edit your calendar, view full details, and send and respond to meeting requests on your behalf |
| Custom (some may see this if given permission previously) |
legacy permission setting such as Owner, Author, Publishing Editor, etc |
| None or Not shared |
no permissions to the calendar |