Ricoh - Scanning to Email

  1. Place the first page of the document you wish to scan in the printer. 
  2. Press on the ‘Scanner (Classic)’ tab.
  3. On the left side of the panel, you can select if the document(s) are 1 Sided or 2 Sided. The biggest difference is the amount of time (as seen later) you have to flip/change documents. The default is set to 1 Sided.
    • Red border on the left side of the panel where '1 Sided' and '2 Sided' are shown. Yellow highlight for the selected option
  4. Use the Arrow buttons to find your name. If your name does not show up, you will need to talk to your department financial specialist to get added to the printer. 
    • Window with names, press 'UP' or 'DOWN' arrow to scroll between pages of names
  5. Select your name. 
    • Red border to visualize finding the users name
  6. You will see your name and email address appear in the middle of the panel. If the information is correct, press start. Once you do, it will start scanning the first page. 
    • Middle text area shows name and email, name is highlighted yellow. Red outline of Start button
    • Shows the first page being scanned
  7. Once it is done scanning that page, it will start a 30 second timer (if on 1 Sided, 60 seconds on 2 Sided). If you have additional pages to scan, replace/flip the current document and once ready press start. If you are done scanning, press the ‘#’.
    • Outline of time remaining before next scan, outline of 'Start' button to scan the next document, outline of '#' to finish scanning  
  8. Once you have finished scanning all documents, you will receive an email shortly after as a PDF of all scanned documents
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Ricoh - Scanning Confidential Documents
This document details how to scan confidential documents on Ricoh MFP. Only specific Ricohs have been set up to scan confidential documents to network shares. Please put in a request with GB IT Service Desk if you need this set up.